Good Day Bad Day

I was having a conversation with my wife (Lauren) today on our way home from visiting friends, about the dinner time conversations that we have as a family. Most nights of the week we eat our dinner with our two children with the television off, and have a conversation about each of days.

Lauren told me about something she read (she couldn’t remember where) call Good Day Bad Day. The concept is at the dinner table when we have our family chat we should each share something that made our day good and something that made our day bad, no matter how big or small it is.

At the heart of this is encouraging our children to share their thoughts and let us know what’s going on, in particular our son who started school this year. He now spends more time away from us (outside of sleeping hours) than with us during the week, so it’s good for us as parents to know what is happening during his day.

We plan to try it out on Monday night and hope that it helps us to get more information out of our son and give us an insight into what he learnt that day, what’s troubling him and what he is enjoying.

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Give me a hoot

In the last couple of teams I’ve worked with we’ve had some time critical projects to deliver with extremely tight deadlines to hit. As a Scrum Master or Coach during times like these you need to bring a little something extra, in order to keep people up beat and focused on the tasks at hand.

Something I’ve used during times like I’ve described above is a team hooter (or bike horn). The idea is as you finish a story (or move it to done) then you should press the hooter to let you team mates and the people around you know that we’ve made some progress. This is usually followed by a round of applause from everyone in a show of support.

It’s amazing how infectious something this simple can be and quite interesting how people really do get into it. Just today I had another team ask me where I got my hooter from as they wanted to do the same thing. We then laughed about the possibility of doing a Mexican wave of applause when a big milestone is hit.

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Valentines Day themed retrospective 2016

Last year I facilitated a Valentines Day themed retrospective with the team I was working with. This year I’ve started working with a new team, and whilst it was only our second retrospective together I thought it was a good opportunity to use the Valentines Day theme, as it was only two days out from the Hallmark holiday.

This theme is quite easy to work with, simply draw a big heart with an arrow from cupid through it on a whiteboard (or butchers paper). Once the picture is complete set the context with the team which is quite simply what we loved this sprint and what we didn’t.

As an added bonus to get everyone in that Valentines Day spirit I played a little bit of Barry White’s classic hit Can’t get enough of your love, babe as the team wrote their thoughts on post-it notes.

As people were ready we placed our post-it notes either in the heart for the things we loved, or outside the heart for the things we didn’t. We then grouped them into themes of conversation and then discuss the groups starting with what we didn’t love first. We saved the things we loved until the end so we could head into our weekend on a good note.

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Overall this is quite a simple theme to work with and adding the music to it gave it a little something extra.

 

 

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Charging your car whilst you shop

Over the Christmas / New Year holiday period my family and I traveled across town to a shopping centre (Chadstone) that we don’t normally visit. We had received some vouchers for a store which only has a couple of locations in Melbourne, one being at Chadstone.

As we were walking into the entrance of the complex from the basement car park I noticed something you don’t see everyday and in fact that I hadn’t seen before, a Tesla charging station (including a car charging).

Tesla is an American automotive and energy storage company based out of Palo Alto California, that designs, manufactures, and sells luxury electric cars, electric vehicle components and battery products. 

I was really quite amazed and quickly pulled out my phone to take a couple of photos.

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Whilst this was my first Tesla sighting in the wild it certainty won’t be my last. Charging stations similar to this will soon pop up everywhere and will be common at any location that you can park as more electric cars hit our roads. In the not to distant future we’ll likely see our self driving cars automatically navigate to a charging station as it’s power runs low.

 

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Christmas Tree Retrospective 2015

Last Friday we had our final team retrospective for 2015 and given that it’s the festive season we thought it was only fitting to go with a festive theme (similar to last year).

How did it work

I started off by drawing a Christmas tree on the whiteboard and asked each member of the team to come up an draw a decoration on the tree.

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Once everyone was happy with how the tree looked, we took five minutes to reflect of the good things we accomplished, learnt and enjoyed throughout 2015.

We wrote those thoughts on post-it notes and placed them on the board, in grouped areas. Discussing each section from the bottom to the top of the tree.

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What did we learn

Only focusing on the positives was a great way to end the year. We had really good discussions around what people had learnt and how far we’d come as a team. As well as having an opportunity of people to thank each other for their contribution to the team in 2015.

 

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One Last Word

In my last post I wrote about a check-in activity that I’ve been running with my teams recently called One Word. Over the past few weeks this activity has continued to work really well at the start of our retrospectives.

Last week whilst looking for a different retrospective format to run at the end of a large program of work for a team, I came across a follow on to the One Word check-in activity – One Word Before Leaving.

The purpose of this activity is to discover how people are feeling at the end of a retrospective (or meeting, workshop, etc.), and follows a very similar format as the One Word check-in activity.

How to run the One Word Before Leaving activity. 

  1. Give each person in the room a pen/sharpie and a post-it.
  2. Set the context for everyone “On the post-it provided please describe how you feeling now, at the end of this retrospective”.
  3. Ask the team to place and group the post-its on an open canvas or whiteboard.
  4. As an optional step ask if anyone would like to share more about their word.

What did we learn?

This was a great activity to wrap up and close a retrospective, and really did give us an insight into what people’s thoughts and feelings were at that moment in time.

As we used One Word to check-in it also visually worked quite well to run One Last Word (before you leave) as a way of seeing if what we discussed over the retrospective changed people’s thoughts and feelings.

Upon further reflection you could also use this activity as a facilitator to gain feedback on what people thought of your session, by asking them to place their post-it’s on the wall as they leave.

How long did it take?

As people already had post-it notes, the One Last Word activity only took a couple of minutes to run and complete.

References

If you are interested to know more I found this activity on the Fun Retrospectives website, or you can reach out via twitter, or leave a comment below.

 

Posted in Agile, Culture, Kaizen, People, Projects, Retro, Retrospectives, Scrum, Teams | Tagged , , , , , , , , , , | 6 Comments

One Word – A great way to check-in and see how people are feeling

Do you have members of your team that are often quiet or say very little in meetings, workshops or retrospectives, even though you know they could provide good input to the conversation?

I’ve experienced this recently with a team I’ve been working with and thought I’d try a little ice breaker before we began our most recent retrospective.

The ice breaker was a quick check-in activity called One Word, with an aim of getting people to share how they are feeling before deep diving into the main session (in our case a retrospective).

How to run the activity?

  1. Give each person in the room a pen/sharpie and a post-it.
  2. Set the context for everyone “On the post-it provided please describe how you felt about the last sprint using one word”.
  3. Ask the team to place and group the post-its on an open canvas or whiteboard.
  4. Ask everyone to share their word and why they wrote it, or just simplify share just their word.

What did we learn?

This is a great activity to get everyone involved in a meeting/workshop/retrospective early, and at the very least gets each person to speak once.

From our session we had a range of feelings which has really insightful, and everyone elaborated on their word when they were asked if they’d like to share. Running this activity prior also encouraged more people to open up during our retrospective which followed directly after.

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We also kept the canvas we used to collect the teams thoughts and placed it near our wall, so that we could keep it visible and reflect back on them next time we do the one word activity.

The added bonus of keeping the canvas and making it visible was during our recent Gemba walk with our key stakeholders, we were able to talk to it and give them an insight into how the team are feeling.

References

If you are interested to know more I found this activity on the Fun Retrospectives website.
Alternatively check out the Agile Retrospective book by Esther Derby and Diana Larsen who describe this activity as the Check-in activity.

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Australian Rules Football Themed Retrospective 

Its currently the business end of the AFL season (Australian Rules Football) with the Preliminary Finals set to take place this weekend. The winners of those games will face off in the Australian version of the SuperBowl – the AFL Grand Final.

I live in Melbourne and with a lot of hype around these games I thought it would be good to try and AFL or Australian Rules themed retrospective with my team.

If you are from Melbourne you cannot escape finals fever so there was no need to deeply set context with my team around how this theme would work. However  I realise that some of you may not have an understanding of how Australian Rules Football works so here is is an overview if you’d like to know more.

How did it work?

To start I drew the goal and point posts in the middle of the board, along with the boundary line on the outside of the posts. I then invited the team to add anything else to the board they thought was fitting for the themed. This included a goal umpire, a player kicking the ball, the ball sailing through the goals and the goal square.

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Once the drawing was complete when then agreed that the sections of the board would work as follows:

  • What goals did we kick this iteration? (the big posts in the middle and the goal square)
  • How did you miss that? (what’s puzzling us or the small posts either side of the goals)
  • What did we kick out on the full? (what didn’t go well or anything outside the posts)

The team then wrote their thoughts and reflections on post-it notes and placed them on the whiteboard. We then grouped the common thoughts and begun discussing each one from out on the full, to what we missed and finally what goals did we kick. As always we took actions throughout where we needed to so that we can follow up the things we need to do before the next retrospective.

What did we learn?

Unlike previous sporting themed retrospectives we’ve tried, the Australian Rules Football themed retrospective didn’t work quite as well. This was largely due to some of the sections of the board being split from left to right, and as a result some of the groups of topics to discuss were on the right of the goal posts and some to the left (for what we kicked out on the full or what we missed). This mean’t from a facilitation persecutive I was jumping across the board a lot.

The session itself was time boxed to one hour with five minutes at the start for drawing and five minutes to reflect on our thoughts, before grouping and conversations.

If you have any suggestion on how we could better adapt this retrospective theme for future use I’d love to here them. Please either leave a comment in this post or send me a tweet – @jhyett

Posted in AFL, Agile, Culture, Digital, Football, Kaizen, People, Projects, Retro, Retrospectives, Scrum, Teams | Tagged , , , , , , , , , | Leave a comment

Pitfall Themed Retrospective

Do you remember the classic 80’s video game Pitfall?

Pitfall was released by Activision in 1982 and is one of the all time highest selling game for the Atari 2600, amassing over 4 millions copies sold.

The Atari 2600 was the first video console that I owned and as I kid I remember spending countless hours playing this video game with some of my best friends. The aim of the game was to race the clock and collect gold bars whilst navigating the obstacles and traps that presented themselves along the way (in nutshell).

I can’t quite remember how Pitfall came up one of the conversations I was having recently, but I remembered at the time to write it down in my notebook as I thought it would be a good theme for a future retrospective.

The opportunity to use it as a theme came this week with one of the teams I’m working with.

How did it work?

Before the session I searched for an image from the video game which gave me the structure for how we’d use this theme. I asked the team at the start of the retrospective if the remembered playing Pitfall as a child, and was actually surprised by how many people (half of the team) couldn’t remember playing it or had never heard of it. This was largely due to them being slightly younger and their first consoles being either the Nintendo (NES) or Sega Mega Drive.

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Based off the image above I took at stab at drawing something similar on the board and then explained briefly how the the game worked and how we’d use it for the conversations during this retrospective. The sections were:

  • Swinging through the trees (what worked well?)
  • Falling through the black hole (what is puzzling us or unknowns do we have?)
  • Landing on the scorpion (what didn’t work, what isn’t working or what challenges do we have?)

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The team then wrote their thoughts and reflections on post-it notes and placed them on the whiteboard. We then grouped the common thoughts and begun discussing each one from the scorpion, to the black hole, and finally swinging through the trees. As always we also took actions throughout where we needed to so that we can follow up the things we need to do before the next retrospective.

What did we learn?

Like the Cricket and Ice Hockey themed retrospectives this was another theme that worked quite well.

The session itself was time boxed to one hour with five minutes at the start for drawing and context setting around the theme (explaining how Pitfall works and who remembered playing it). Five minutes was then spent on our thoughts and reflections, before grouping and conversations.

Having a video game theme was fun and it got everyone involved early in the session. It was a good ice breaker, as people shared memories either playing the game or a game similar.

This theme also brought out a number of good conversations around what was puzzling us or questions we had within the team and around the project itself. The emphasis on the black hole may have helped drive the conversation that way.

So do you remember playing Pitfall as a child? Here is some footage from Youtube to bring back those memories.

If you have any other themed retrospective suggestions it would be great if you could share them in the comments section of this post or send me a tweet – @jhyett

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Ice Hockey Themed Retrospective

Yesterday we had our team retrospective and we were lucky enough to have our Head of Technology join us which was fantastic. Claudia is a Canadian and as most of the people from that part of the world she is passionate about Ice Hockey. When it came time to choose our theme for this week and knowing that Claudia would be joining us, a member of our team (Ji) suggested that an Ice Hockey theme would be fitting.

How did it work?

Well pretty much the same as the Cricket themed retrospective from last week.
As Ji came up with the idea and he took the lead in drawing the picture on the board, which included a goal/net, a puck, and a goalie. He also included a scoreboard which you can see in the top right corner, which displayed the iteration we we’re in.

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Once the finishing touches were made to the picture Ji set the scene for conversation we would have by describing the sections on the board which were:

  • What did we put in the back of the net (what worked well)?
  • What did the goalie stop (what didn’t work, what isn’t working or what challenges do we have)?
  • Where did the puck go? Which was between the goalies pads (what is puzzling us or unknowns do we have)?

The team (including Claudia) then wrote their thoughts and reflections on post-it notes and placed them on the whiteboard. We then grouped the common thoughts and begun discussing each one from the goalie, to the goalies pads, and finally what goals we score or what we put in the back of the net. We also took actions throughout were we needed to so that we can follow up the things we need to do before the next retrospective.

What did we learn?

Overall this was another theme that worked quite well, and it was very fitting seeing as we had a Canadian special guest at our retrospective.

The session itself was time boxed to one hour with five minutes at the start for drawing, which Ji did a great job of, and for context setting. Five minutes was then spent on our thoughts and reflections, before grouping and conversations.

Having our Head of Technology join us for the session was really good also, as she was able to add context that we normally wouldn’t have in the room to our conversation. On top of that she got to learn more about the people in the team and what we enjoy doing and what our challenges are.

If you have any other themed retrospective suggestions it would be great if you could share them in the comments section of this post or send me a tweet – @jhyett

Posted in Agile, Digital, Kaizen, People, Projects, Retrospectives, Teams | Tagged , , , , , , , , , , | 2 Comments